Privacy Policy

1. Introduction

FMC Trading & Logistics Co. Ltd. (“FMC”, “we”, “our”, or “us”) is committed to maintaining the confidentiality, integrity, and security of personal data.

For the purposes of this policy, FMC Trading & Logistics Co. Ltd. is the data user responsible for personal data collected through this website, business enquiries, and recruitment communications.

This Privacy Policy outlines how we collect, use, store, and protect personal information in connection with our operations, in accordance with applicable data protection laws, including the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong. Website cookies and performance technologies are described separately in our Cookie Policy.

2. Information We Collect

We may collect and process the following categories of information:

• Contact details (name, email, telephone, organisation)
• Business-related information provided through enquiries or applications
• Technical and performance data, including IP address, browser information, device information, page-load timing, request metadata, and general usage data
• Any information voluntarily submitted through our website or communications

When you submit an enquiry or a job application through this website, we also record the source IP address of that submission alongside the information you provide.

Where we collect personal data directly, we indicate whether the information is required or voluntary, the purposes for which it will be used, and the main classes of persons to whom it may be transferred.

3. Purpose of Processing

Personal data is collected for lawful business purposes, including:

• Responding to enquiries and communications
• Evaluating business relationships and opportunities
• Recruitment and candidate assessment
• Operating, securing, monitoring, and improving this website
• Improving operational systems and website performance
• Compliance with legal and regulatory obligations

Personal data is processed for lawful purposes directly related to FMC’s business functions and activities, including contractual, operational, recruitment, compliance, and legal purposes.

Where another data protection regime applies, FMC relies on the lawful basis available under that regime, including contractual necessity, legal obligation, legitimate interest, or consent where required.

4. Recruitment and Candidate Data

Where an individual applies for a role with FMC, we may collect and process candidate information including name, contact details, CV, employment history, education and qualifications, professional experience, interview notes, role preferences, work-authorisation information, references, and communications relating to the recruitment process.

Candidate data is used to assess suitability for current and future roles, manage interviews and communications, conduct verification checks where appropriate, make hiring decisions, and comply with legal, regulatory, employment, and record-keeping obligations.

Applicants should avoid submitting sensitive personal data unless it is directly relevant to the role or specifically requested. Where sensitive information is voluntarily provided, FMC will handle it only for recruitment, legal, accommodation, compliance, or employment-related purposes as applicable.

Candidate information may be shared with FMC personnel involved in recruitment, affiliated entities where relevant, service providers supporting recruitment systems, and legal or regulatory authorities where required.

Recruitment records are retained for as long as necessary for recruitment, candidate assessment, audit, legal, and employment-related purposes, and are then deleted or archived in accordance with internal retention schedules.

5. Direct Marketing

FMC does not use personal data collected through this website for direct marketing unless the individual has been informed and the use is permitted under applicable law.

6. Data Sharing

We do not sell personal data.

Data may be shared with:

• Affiliated entities within the FMC group
• Service providers supporting operational infrastructure
• Regulatory or legal authorities where required

FMC may use infrastructure, security, hosting, form-protection, and performance-measurement service providers, including Cloudflare, to operate, secure, and monitor this website. These providers process data for operational, security, performance, and service-delivery purposes.

7. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

Access is restricted to those whose role requires it, granted on that basis, and recorded in audit logs.

8. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law or regulatory obligation.

Retention periods vary by category. Business enquiry records may be retained for as long as needed to manage the relationship, respond to follow-up communications, and meet legal or audit requirements. Recruitment records are retained for recruitment and candidate assessment purposes and then deleted or archived in accordance with internal retention schedules.

9. Your Rights

Individuals may request access to and correction of their personal data. They may also request deletion where the data is no longer required for the purpose for which it was collected or where deletion is otherwise required by applicable law.

Requests are subject to applicable legal requirements and verification procedures.

Where European Union or United Kingdom data protection law applies to you, you additionally have the right to object to processing (including processing based on our legitimate interests), to request restriction of processing, to data portability, and to withdraw consent at any time — for website analytics, using the “Cookie preferences” link in the site footer — without affecting the lawfulness of processing carried out before withdrawal.

You also have the right to lodge a complaint with a supervisory authority: in the United Kingdom, the Information Commissioner’s Office (ICO); in the European Economic Area, your local data protection authority. Individuals in Hong Kong may contact the Office of the Privacy Commissioner for Personal Data (PCPD).

10. International Transfers

Given the global nature of our operations, personal data may be transferred across jurisdictions. Such transfers are managed in accordance with applicable legal frameworks and internal controls.

11. Contact

For privacy-related enquiries, please contact:

FMC Trading & Logistics Co. Ltd.
Hong Kong
Email: privacy@fmc.hk